Packing up all your equipment’s and moving to a new office location can be somewhat of an overwhelming task. From moving furniture and equipment, to transforming vendors and informing customers. Today’s blog will take you through some of the necessary tasks that you should tackle as you plan to move into a new office space.
Moving to a new office is exciting. However, when you are finding that new office space, you’re not just finding a new location, there are many factors that contribute to this decision.
Finding the Right Space
Location, Location, Location is part of the big decision. When picking a location there are two questions that you should keep in mind. One, “is this location convenient for my clients to get to?” Two, “is this location easy for my employees to get to?” If you can answer these two questions with a confident “yes” you may have just found a space worth locating to. Other factors that can contribute to finding the right location are neighborhood security, and what other businesses are located nearby (Do some businesses compliment your services, bringing more traffic to your company? Can you easily outsource work or find help from these foreign businesses? Is there value being located next to these companies?).
Furthermore finding the right office space isn’t just about location. After you decide that your new office is in the right location, there are certain things that should be further assessed in regards to the interior of your office space, such as, has this building been kept in good shape? Are the electrical circuits properly functioning? Ensure the building provides to the consumers, your employees, and the business you are running (or working for) the bare necessities they need to get things done. You do not want to pick the perfect space and then realize that you are going to have to waste time, and probably money fixing things in the building.
Office Fixtures, Furnishes, and IT
You may have acquired a lot of outdated and overused office equipment in the time spent in your old office. Thus, you should decide which furnishings and equipment that you plan to move into your new space. You should carefully evaluate your equipment to find out what can be moved over and what needs to be replaced. If you are going to have to make new purchases, this is when you should plan out what exactly you need. From the big things like desks and fax machines to the little details such as paper clips and post-it notes.
To help yourself better organize, it may be beneficial for you to create a floor plan of your new space. You don’t want to start moving to a new office space, just to find out the new space can’t support the equipment you are hauling over. That’s where a floor plan comes in handy. You can plan out how the work stations will be laid out, and where all the electronic equipment will go. There is a lot to consider when making a floor plan. The arrangement of your office is important. There are many factors that you wouldn’t think to consider, such as windows. Know where you want to place your desks in relation to the windows. Windows are good for lighting but can also create possible glares on computer screens.
Take Care of Your IT
You definitely don’t want to wait until the last minute when it comes to handling the IT in your new office space. Familiarize yourself with all of the technical and connectivity requirements for the new site, ask your IT provider and have them evaluate the new site so they can better understand what they can do for you as their client. There are many things that should be considered such as cabling, speed, latency, and up-time. Your IT provider, while evaluating your new location should also develop an understanding of the physical space. Identify the physical space for other technological needs, for example, resources such as power, cooling and other environmental considerations, as well as requirements for conference rooms to support video conferencing and presentations.
You’ve upgraded your space, but is there anything else you should be upgrading? Well now is the time to find out. Simply create a list of any of your IT services that may need to be updated, or even replaced. Don’t neglect identifying any upgrades that your company needs. You should do that as soon as possible.
Announce the Move
How are people supposed to know that your office is moving to a new office location if you don’t tell them? Getting the word out is a crucial step to the moving process. You don’t want to lose employees or customers/clients so you should give them ample time to process and adjust to the move.
First, tell your employees, gather them in a meeting. Change can be stressful, but as their leader, you can ease their worries by explaining how the business will prosper. Next, you should announce the move to your clients. Give them notice far in advance so they can plan accordingly, you don’t want to lose out on any business just because you forgot to tell them you were moving. Lastly, you should let your vendors know that you’re moving. This avoids confusion, and allows your business to smoothly transition into your new location.
Along with announcing the move, make sure you update your listings. If someone searches your brand on a search engine, the last thing you want is for them to travel to your old location. That will probably lead to very unhappy consumers right off the bat.
IT Relocation Services
Are you thinking about moving to a new office location? Let PowerWiz Inc. help you do that. Contact PowerWiz to learn more about their Network and IT Relocation services for when you want to move to a new office. PowerWiz can assist you in transitioning into a new location by reinstalling your network, in addition, we can fix any issues that you may have had in the past, such as updating your operating systems, or lack of email security. Through PowerWiz,we can eliminate the frustration that can come from having to relocate your IT network, as well as to provide you a variety of other IT Services.